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Title
Text copied to clipboard!Assistante de Gestion
Description
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We are looking for a highly organized and detail-oriented Assistante de Gestion to join our team. The ideal candidate will be responsible for supporting the administrative and financial operations of the organization. This role requires a proactive individual who can handle multiple tasks simultaneously and work efficiently in a fast-paced environment. The Assistante de Gestion will be involved in various aspects of the business, including financial reporting, budget management, and administrative support. The successful candidate will have excellent communication skills, a strong understanding of financial principles, and the ability to work collaboratively with different departments. Key responsibilities include managing financial records, preparing reports, assisting with budget planning, and ensuring compliance with company policies and procedures. The role also involves coordinating meetings, managing schedules, and providing general administrative support to the management team. The ideal candidate will have a background in finance or business administration, strong analytical skills, and proficiency in office software applications. This is an excellent opportunity for someone looking to grow their career in a dynamic and supportive environment.
Responsibilities
Text copied to clipboard!- Manage financial records and documentation.
- Prepare and analyze financial reports.
- Assist with budget planning and monitoring.
- Ensure compliance with company policies and procedures.
- Coordinate meetings and manage schedules.
- Provide administrative support to the management team.
- Handle correspondence and communication with clients and vendors.
- Maintain and update databases and records.
- Assist in the preparation of presentations and reports.
- Monitor and manage office supplies and inventory.
- Support HR functions such as recruitment and onboarding.
- Organize and maintain filing systems.
- Assist with project management tasks.
- Coordinate travel arrangements and itineraries.
- Handle confidential information with discretion.
- Provide support during audits and financial reviews.
- Assist in the development and implementation of policies and procedures.
- Manage and track expenses and reimbursements.
- Support the planning and execution of company events.
- Perform other administrative tasks as required.
Requirements
Text copied to clipboard!- Bachelor's degree in Business Administration, Finance, or related field.
- Proven experience in an administrative or financial role.
- Strong understanding of financial principles and practices.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong analytical and problem-solving skills.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- Attention to detail and high level of accuracy.
- Ability to handle confidential information with discretion.
- Experience with financial software and databases.
- Strong interpersonal skills and ability to build relationships.
- Ability to multitask and prioritize tasks effectively.
- Knowledge of office management systems and procedures.
- Proactive and self-motivated attitude.
- Ability to work under pressure and meet deadlines.
- Strong customer service orientation.
- Flexibility and adaptability to changing priorities.
- Experience in project management is a plus.
- Fluency in French and English is preferred.
Potential interview questions
Text copied to clipboard!- Can you describe your experience in financial reporting and analysis?
- How do you prioritize tasks when managing multiple responsibilities?
- Can you provide an example of a time when you had to handle confidential information?
- What strategies do you use to ensure accuracy in your work?
- How do you handle tight deadlines and pressure?
- Can you describe a time when you had to coordinate a complex project?
- What software applications are you proficient in?
- How do you approach problem-solving in your role?
- Can you describe your experience with budget planning and monitoring?
- How do you ensure compliance with company policies and procedures?
- What is your experience with managing schedules and coordinating meetings?
- How do you handle communication with clients and vendors?
- Can you provide an example of a time when you improved an administrative process?
- What do you consider to be the most important skills for an Assistante de Gestion?
- How do you stay organized and manage your time effectively?
- Can you describe your experience with HR functions such as recruitment and onboarding?
- How do you handle feedback and criticism in your work?
- What motivates you to perform well in your role?
- Can you describe a challenging situation you faced and how you resolved it?
- What are your career goals and how does this role fit into them?
